5 Effective Ways To Use Translation Management Systems

As businesses continue to develop globally, translation services are in great demand. As an international company, it can be overwhelming to find yourself with the need to translate volumes of content into multiple languages and vernaculars.

The realities of human error can cause a fully manual translation system to falter when working with large, time-sensitive translation projects. As the international market continues on its exponential growth path, the translation industry must increase in speed and efficiency to keep up. When your company grows, you want your language conversion providers to grow with you.

Here, we will discuss the advantages of a translation management system (TMS), and identify five ways to use a TMS as it works in tandem with localization.

What Is a Translation Management System?

A translation management system is dedicated software that makes language translation quicker, more consistent, and more efficient than spreadsheet methods.

Using technological expertise, the streamlined TMS process can move quantities of translation text along in a faster, yet high-quality manner. It can monitor current workflow, keep your project’s progress on track, maintain productivity, and create reports for what worked or didn’t work, so you can develop future strategies for success.

What Are Some of the Benefits of a TMS?

Translation needs are rising across the world, so better technology has been developed to meet the volume. Whether static or cloud-based, the TMS approach offers a flexible and scalable solution designed to your needs. Some benefits of a translation management system can include:

– Improving workflow and communication

– Boosting translation speed

– Enhancing cost-effectiveness, quality control, and productivity

– Scaling as project changes

– Adapting to brand consistency

With intrinsic resources and numerous functions, it makes sense to assign a portion of the translation budget to maintaining a TMS. The costs are mitigated by saving time and assets, when compared to unwieldy manual labor.

Five Effective Ways to Use a TMS in Your Business

When a portion of translation can be automated, it is easier for the translator to follow up and repair any contextual inconsistencies, rather than manually sift through segments of text. We have highlighted five of the best ways to utilize a TMS for your translation needs.

1. Organize your team

A translation management system helps to organize and make coordination easier with other members of the team. Searchable and user-friendly, the TMS can connect people in different roles using various software. You can link collaborators via an interactive workspace for communicating ideas, making comments, editing, and viewing in-context notes.

2. Automate routine words and phrases

The TMS can be programmed using “translation memory” to mechanize recurring content, so time is not wasted re-translating. It can be as simple as uploading files in the original formats and downloading the same document in multiple languages; several tasks are completed with one simplified effort. This allows the translation team time to refine raw translations, which are more complex and sensitive to inaccuracies.

3. Schedule timelines and assign tasks

With a networked system that updates as you go, everyone can see workflow development, goals, and deadlines. Able to host several users at a time, coordination is much easier than sharing multiple spreadsheets and other manual processes. With stats and reporting at your fingertips, it is easy to analyze and guide the project as it goes.

4. Go live in record time

Some translation management systems allow you to upload translation updates without waiting for the official release. With “over-the-air” features, your translated content can be immediately available on the app.

5. Integrate with other systems

The translation management system can become an all-in-one tool for the project team. Most systems can integrate tech support, project management, cost-tracking, glossaries, content management, product information, administrative, and production platform capabilities to seamlessly connect everyone involved.

Your Translation Management Team

It is necessary to choose a translation management company with the right experience for using a variety of systems, and the expertise to adapt your unique needs to the platform environment.

Future Group is a trusted translation and localization company who can provide a high-quality, cost-efficient translation management system tailored to your needs.

Integrated into your workflow and adapted to your particular translation requirements, our TMS solution will put your company in control.